Control your budgets.
Print management software allows users to control, budget and bill back their own clients. Being an IT provider we also can install and configure document management systems that can reduce costs and improve effieciency. These slow and mundane tasks can be automated allowing companies to use their staff more effectively.
“Who printed that 3000 page document yesterday?”
Instantly see who is printing, what they are printing, when they printed and on which device. View the central dashboard, any one of the 80 pre-built reports and the document archive (so you never have to chase down answers again).
“Did you know the intern printed 2000 pages single sided?”
Create intelligent rules to limit user behavior and enforce sensibleprinting policies.
Use pre-built filters to fix simple problems like removing jobs, encourage double-sided printing or create your own custom advanced scripting logic.
Document and Device Security
“The payroll statements were sitting on the printer. Where did they go?”
Protect sensitive documents with Find-Me printing. Users print once to a global virtual queue and release securely while at the device.
Secure your devices with User Authentication via a touch screen or card reader at the MFD. Add an extra layer of security by using watermarking and digital signatures to include the owner ID to every document.
“Who’s going to pay for that much printing?”
Start by tracking costs by user, department, client or customshared accounts.
Get further control by allocating print quotas to users, departments or clients. They can track their print balances, and once the quota is gone, it’s gone!
Implement a pay-per-use model to recoup printing costs. For individual user payments integrate with popular payment gateways. Or make client billing seamless by allocating costs to a client, project or department.
“How can I help users print responsibly and easily?”
Encourage responsible printing by sharing the environmental impact with users. The Environmental dashboard, Windows Live Tile and the Environmental Widget can help shape behavior.
Keep print costs and rules visible to users with the desktop Client Tool. Allow users to print from their web browser or mobile device as well as release documents securely at the printer using an existing ID badge or their smart phone.
“The boss got a brand new gadget, how do we make it work with the printers?”
Don’t let BYOD printing become an unnecessary burden. Get your mobile print solutions under control with easy tools includingemail-to-print, Google Cloud Print, iOS printing and Web Print.
Got guests? Visitors can print too.
“Easy to set up, easy to use!”
Associate Scan Actions to users for scanning documents to authorized email and folder destinations to enable business automation processes. System Administrators can pre-configure and deploy user Scan Actions including scan to me, scan to home and scan to folders.